Built for the shape
your bid team is in.
Some companies have no bid function at all, and some have a full team with a library and a review process. RealFast is one product with a service beside it, and where you start depends on the team you have.
Where teams usually are, and what changes first
Whichever shape you are, you can keep what you already use. RealFast runs alongside Loopio, Responsive, AutogenAI or a shared drive, reads your library where it lives in SharePoint and Slack, and starts on your next live bid. No migration, and nothing to switch off until you have seen the scores move.
No bid function
1 of 5An owner, a director or a sales lead writes bids in the evenings.
What RealFast does here
Start with a free bid report. We read what public documents say about your recent losses and the wins in your regions, and show you how the authority scored. If the bids are worth chasing, RealFast Specialists write them for you on the platform, and everything they write stays in your library.
What usually needs fixing
- 1Knowing whether a tender is worth the week before you spend it
- 2Getting a compliant, sourced bid out without hiring anyone
First step
A free report on your recent losses, then Specialists to write the bids worth chasing.
Get a free reportOne person
2 of 5A bid manager who is also the marketing manager and the case-study writer.
What RealFast does here
The platform, from day one, on the bid already in your inbox. It builds the compliance matrix, drafts what the library can back, sends the gaps to the right person in Slack, warns on periodic content before it expires, and puts a predicted score against each answer before you submit. No seat licences, so the whole company can be in it.
What usually needs fixing
- 1Two tenders in one week, so one gets rushed
- 2Experts who answer once and are never asked the same question again
First step
RealFast on your next live bid, with Specialists on call for the week you cannot cover.
Start on a live bidSmall team
3 of 5Two to five people on open tenders and retenders, including individual contracts under frameworks, with a win rate nobody can explain.
What RealFast does here
The platform with the ledger doing the work. Every award notice is read in beside what RealFast predicted, and the model for that authority updates. The next bid to the same buyer starts from what the evaluators wrote. Begin with the win/loss analysis on five recent losses, so the ledger starts with history rather than from zero.
What usually needs fixing
- 1Knowing why you lose, criterion by criterion
- 2Defending retenders on quality, which is where incumbents lose them
First step
A win/loss analysis on five recent losses, so the ledger starts with your history.
Score my recent lossesEstablished function
4 of 5Six or more, a head of bids, colour-team reviews, and probably Loopio or Responsive in place.
What RealFast does here
RealFast runs alongside what you have. It reads SharePoint and Slack where they are, takes the bid fit and predicted-score work, and captures the assessment summary on every award. The win/loss analysis doubles as a strategy audit of the function. Bid consultancy is there if the operating model needs work as well as the tooling.
What usually needs fixing
- 1A predicted score before submission, calibrated on real outcomes
- 2Each authority's scoring scheme modelled, without migrating your library
First step
A win/loss analysis that doubles as an audit of the function, then RealFast beside your library.
Score my recent lossesSeveral teams
5 of 5Regional teams or divisions bidding into overlapping authorities, each with its own library.
What RealFast does here
The platform with separate workspaces per team and a shared per-authority model. SSO is native. Automated provisioning (SCIM) is on the roadmap and is prioritised the first time a customer needs it, and we say so rather than promise it.
What usually needs fixing
- 1One ledger of buyer scoring across every team
- 2Separate workspaces and SSO that fit IT
Win the bid you cannot staff.
A senior bid team, on call.
When a bid is winnable and nobody is free, a named senior bid lead runs it for you on RealFast, or joins your team for the week you are short. They take the craft. You keep the judgement. When the bid is done they step back, and everything they wrote stays in your library.
The bids you skip count too
Your lead reads the criteria, shows what winning would take, and will tell you when the honest answer is that this one is not yours. The week you save goes into the bid you can win.
You keep strategy, price and sign-off
- Requirement tracking
- Drafting
- Version control
- Formatting
- Portal submission
- Win strategy
- Price
- Client relationship
- Final approval
Experts asked once, claims sourced
Questions go to your people where they already work, framed properly and never asked twice. A named lead puts their name to every response, and nothing goes out they would not sign.
Single pursuit
One lead, one tender, for the duration and not a day longer.
Standing capacity
A lead on call each month, reserved and confidential, with the library kept current between bids.
Keep your own person
Keep a senior person you value without the full cost. They certify on RealFast and route to you first.
Run it yourself
Your team runs RealFast directly, with a lead on the review points that matter.
Tell us your shape. We will show you where to start.
Pick your team and what would help first. Not sure of either? Say so, and we will work it out with you on a short call.
RealFast on your next live bid, with Specialists on call for the week you cannot cover.